Sick Leave Pool

System Policy

Sick Leave Pool hours are donated by exiting employees or retirees of the University. Hours can not be designated to any one employee. An employee can apply for sick leave pool for their own illness or that of an immediate family member.

  • Must have a catastrophic illness or injury that requires treatment by a licensed practitioner. 
  • Missed 80 hours of work. The missed work may be continuous or intermittent.
  • Must deplete all available sick, vacation and compensatory time balances. 
  • Must provide Human Resources with a Medical Certification Form and a Sick Leave Pool Withdrawal Form. 
  • Must provide Human Resources with a list of all absences related to the illness or injury. 
  • Must enter all absences in Workday.

Please make sure that all sections are completed, any missing information might delay the approval process.

Please note that sick leave pool hours can not be granted retroactively. So it is very important that you submit all requested documentation prior to going into a leave without pay status.

Who Do I Contact?



P: 361-825-2180