
I-9 Services
![]() |
Roles and Responsibility
Electronic I-9 System
-
Employees must log in to Guardian to sign Section One of the I-9 on or before their hire date.
Employment Eligibility Documents
-
Employees must visit Human Resources to turn in employment eligibility documents.
- I-9 Acceptable Documents
HR Assistance
-
Contact Maria Pedigo with questions: 361-825-2627 | maria.pedigo@tamucc.edu
Each department is responsible for ensuring the I-9 is completed before a new employee begins working.
It is critical to the success of our I-9 program that those with hiring authority comply with the prescribed timelines. We need to ensure compliance and help the university avoid any penalties and fines associated with noncompliance.
I-9 Timelines – No Exceptions, No Extensions, No Excuses!
I-9 Section 1 - A new employee must complete an I-9 form on or before (no later than) the first day of employment (first day of work for pay). Offer letters should advise new employees that they are subject to the I-9 employment verification and of their obligation to complete the I-9 process. Section 1 of the I-9 form will be sent to the employee via Workday with their new hire information.
I-9 Section 2 - Must be completed by the Human Resources department within three business days of the employee’s hire.
I-9 Section 3 – Designated for employee name changes, rehires, and re-verification of employment authorization. This part of the form is completed by Human Resources as needed.
E-Verify
E-Verify is an internet-based system that compares information from an I-9 Form to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. TAMUCC must E-Verify new employees on or before the 3rd day of employment.
On June 10, 2015 Texas Governor Gregg Abbott signed a bill that requires state agencies and institutions of higher education to verify the new employee’s employment authorization through E-Verify. This law is in effect as of September 1, 2015. Accordingly, the Texas A&M System Policy 33.99.12 pertaining to New Employee Processing, requires compliance with the I-9 Employment Eligibility Verification Process and E-Verify.
Additional resources for foreign national employees may be found on the Immigration Services website.