Dependent Coverage

You may enroll any or all of your eligible dependents in health, dental, vision, dependent life and/or AD&D, if you have that coverage on yourself. Only the dependents you list in Workday will be covered. However, if you elect family AD&D coverage, all eligible dependents will automatically be covered under that plan. 

Eligible Dependents include:

  • Your current spouse
  • Your common-law marriage partner, as defined by state law;
  • Your dependent children up to age 26 (regardless of marital status); including a natural child, stepchild, a legally adopted child, grandchildren you claim on your income tax, or a child whom you or your spouse are the legal guardian.

Examples of dependents who are not eligible for coverage include:

  • A former spouse.
  • An elderly parent.

You must provide proof of eligibility to enroll any dependents. In order for your dependents to have coverage, their dependent documentation must be submitted and approved before their effective date of coverage.


Click here for a video tutorial on how to add a dependent.


 

Documentation is required to add any new dependents.  Options for each dependent category are listed below. 

Legally Married Spouse

  • Your most recent Federal Tax Return(s) showing that you are married filing jointly or separately. Financial information should be blacked out, OR
  • *Marriage Certificate AND Proof of Joint Ownership dated less than six months old. Recommendations include Texas Car Insurance Document, assignment of a durable property power of attorney or healthcare power of attorney, a mortgage or bank statement, or property tax bill. Documents must include both the employee’s name and the spouse’s name. *If within two years of marriage, then only the marriage certificate is required.

Common Law Spouse

  • Texas Declaration of Informal/Common Law Marriage from the County where the marriage was recognized or recorded, OR
  • Your most recent Federal Tax Return(s) showing that you are married filing jointly or separately, AND Proof of Joint Ownership dated less than six months old. Recommendations include Texas Car Insurance Document, assignment of a durable property power of attorney or healthcare power of attorney, a mortgage or bank statement, or property tax bill. Documents must include both the employee’s name and the spouse’s name.

Biological or Adopted Child (adoption com­plete)

  • Birth Certificate (must show employee’s name as either the father or mother), OR
  • Documentation on hospital letterhead indicating the birth date of the child or children under 6 months old will be accepted as temporary enrollment and must be followed by the birth certificate when received.

Stepchild

  • Child’s Birth Certificate showing the child’s parent as the employee’s spouse, AND Marriage Certificate showing legal marriage. If common law marriage, you must provide the documentation as outlined under Common Law Spouse

Adopted Child (in progress)

  • Official court/agency placement papers (initial stage), OR
  • Official Court Adoption Agreement for an Adopted Child (mid-stage)

Grandchild

  • Tax return showing claimed grandchild
  • The tax return may be redacted of proprietary information
  • Foreign documents other than marriage license or birth certificate should be accompanied by an English translation.

Foster Child

  • Official Court or Agency Placement papers

Legal Guardianship of a child

  • Court Order establishing the appropriate legal relationship.

Managing Conservatorship of a child

  • Court Order establishing the appropriate legal relationship.