STEP ONE: NEW HIRE
Departments are responsible for hiring new employees. Upon hire, the employee will be prompted through Workday to complete their new hire personal information entries. Information on hiring through Workday can be found in the Job Aid section of Workday Help through your SSO. The UIN will be created by HR during the hiring process.
STEP TWO: HR CONTACT TO DO'S
HR Contacts will receive 5 To Do's in their Workday inbox as a part of onboarding.
STEP THREE: ELECTRONIC I-9
An employee may not begin to work until Section I of the I-9 has been completed. Section 1 of the I-9 will be prompted through the onboarding procedure in workday, and will be delivered directly to the employee for completion.
Employees must bring their identification documents to Human Resources on or before their first day of employment, and no later than their third day of work for pay.
More information on I-9's can be found here.
Hiring Department must contact the I-9 Administrator, ext 2630 as soon as offer is made and accepted.
Employee sends completed I-9 and supporting docs to I9 Admin by mail, fax, or overnight courier
I-9 Administrator receives and will notifies hiring department that employee may begin to work.
TAMU System Records Retention Schedule (Personnel Records 3.1 Employee Records)